Translation of Documents With Apostille


The document translation with apostille is a legal confirmation of the data of a particular document, and namely, the officials, their signatures and the organizations seal translated into the official language of a specific state.

The process of apostille may differ depending on the state, for which it is necessary and the document type. But in any case, it is essential to translate the document with an apostille.

Apostille translation of documents is essential if you need to use your documents for official purposes in a foreign country. You will often find that the receiving public authority only accepts documents if they have an apostille. And, in some nations, you will also need to get the apostille translated into a different language.

Getting A Certified Translation Apostilled For nations that do not have English as an official language, you will always need a certified translation. If the accepting authority is a member of The Hague Convention of 1961, then you will also need to get an apostille on your primary document; you might also need the certified translation to have an apostille. As already stated, sometimes the apostille also needs to be translated.

An apostille is used when public documents are being submitted between countries that are the member of The Hague Apostille Convention of 1961. This global agreement streamlined the cumbersome, traditional method for validating documents. The single apostille is the only certification required to validate the documents. If you have apostille, you do not need to get any other verification. Once completed and confirmed, the apostille is attached to and carried along with the notarized documents. Notaries cannot provide apostilles themselves. This all occurs after the notarization and requires no effort on your part.

Universal Translation Services can translate an apostille quickly and inexpensively, thanks to its extensive network of professional translators.

Who Issues Apostille?

An apostille is assigned by the Secretary of State’s office or Notary commissioning firm. The Office of the Secretary of State offers apostille service to U.S. residents and foreign citizens on documents that will be used in a different country. Types of documents involve business documents such as company laws and articles of incorporation, power of attorney, diplomas, transcripts, reports relating to degrees, marital status, recommendations, and job certifications, distributorship agreements, papers for adoption purposes, home studies, deeds of assignments, etc.  State Department of the United States provides general information about document apostilles under The Hague Convention of 1961.

Each subscribing state may prefer those jurisdictions which may issue Apostilles for their field. The United States has elected the Secretary of State of the different states as said authority. For instance, the Secretary of State of Texas has extended this permission to include the Deputy Secretary of State and the division leaders.

The Secretary of State may provide an Apostille on documents assigned by persons on file with this company, including county clerks, notary public, statewide officials, etc. Recently issued birth/death certificates issued by local clerks must have been issued within the past three years for the Secretary of State to issue an Apostille. A request for an apostille may be performed in person or through the mail.

The responsible authority for issuance of apostilles on documents issued by the central government are the clerks of the central courts.

Can Notaries Provide Apostille Service?

Some ambitious Notaries who live near their Secretary of State’s office provide apostille service as a way to make extra income. They offer a courier service to carry and return the paperwork to clients. These are not recognized “notarial” acts so that the Notary may prove any relevant service fees with the client.

How to Get an Apostille?

1. Death or Birth Certificate requires state verification. Description of this report is made by locating a multi-colored signature stamp on the bottom of the document. If the certificate does not include the related stamp, contact Vital Records to obtain this report before submitting to the firm.

2. Divorce or Marriage Document is expected to be confirmed by the current clerk of courts in the province of which the marriage or divorce took place. To verify the present clerk of each province, visit an official website. Once the correct version is received, an apostille can be given.

3. College or School Document needs to be notarized by a Notary. Considering these documents need to be notarized for apostille at the time of the call from the school may be helpful as some schools have a process in place that eliminates some mailing time.

4. Apostille is required for a second UK passport (Copy only). Typically the Apostille Certificate is issued by the state from which the document originates although in some cases another state can issue the Apostille.

5. All Other Documents are needed to be accurately notarized by a current notary.

The purpose of the Apostille is to eliminate the need for consular or calculating legalization for foreign documents. The completed Apostille confirms the authenticity of the signature, the ability in which the person signing the document has performed, and recognizes the seal and stamp which the document supports.

As a leading professional translation agency, Universal Translation Services is informed of the various requirements for apostille translations and can translate an apostille from and into any language. We don’t just provide an apostille translation service; we can also assist you in getting an apostille affixed to your documents for other official uses.

If you have been requested to have your translation apostilled or get an apostille affixed to your certificates, the first thing to do is get as much information from the receiving officials as possible. Consider it or not, but different firms in the same country can have different requirements for getting translations legalized and apostilled.

Author Bio: Anita Huisman is the chief content Manager at Universal Translation Services. An expert in the field of Translation Software and Translation Project Workflow she offers translation advisory service, which is available 24/7 and includes translation services in all languages. Check out Mixteco translation services, if you are Mixtec and looking for a quality translation service provider.